Summer Camp 2019 + Update 9

Important Deadline this Week

1. Payment 3 is due, Thursday, May 23

 
NEW AWARD FOR CAMPERS - Honor Camper Award

• Each unit will select an honor camper.
• The unit determines the criteria for selecting the honor camper.
• Honor campers will be recognized at the Friday evening recognitions campfire. Please make plans to stay through the campfire.
• Honor campers will receive a special 3” pewter-finished medal featuring the CSR rifle logo suspended from a navy-blue ribbon.

 
Leadership Challenge

• We created the Leadership Challenge program in response to the demand from SPLs for a program that helped them to be better leaders.
• We encourage you to enroll your current and future youth leaders in the program.
• Chris Cobitz, Scoutmaster of Troop 51, encourages Scouts to participate in the Leadership Challenge. Check out this video.
• Scouts who complete the Leadership Challenge will receive this 3”x4” fully embroidered patch at the Friday evening recognitions campfire.

​Counselor-in-Training Applications

• Our Counselor-in-Training program is a leadership development program designed to prepare Scouts to instruct other Scouts.
• Open to Scouts who are 14 years old or older.
• There is no fee.
• There are 10 positions available each week of camp.
• We have begun scheduling CIT applicants for their week at camp.

 
Camp Staff Vacancies

• We still have the following vacancies on the camp staff.
  • 1 Assistant Provisional Scoutmaster (21 years old or older)
  • 1 Dining Hall Steward (15 years old or older)
• Submit a camp staff application to bud.harrelson@scouting.org.

 
Changes to Adult Leader Training Schedule

• I made a mistake on the original Adult Leader Training Schedule.
• I have flipped the time slots for Swim & Water Rescue and Paddle Craft Safety to they align with the Merit Badge & Activity Schedule.
• Here’s a link to the revised schedule.

 
12-Day-Out Meetings

• 12-Day-Out Meetings will occur at the Council Office in Greensboro.
• Units will schedule appointments between 4:00 pm and 7:00 pm. If needed, we will schedule beyond 7:00 pm.
• Call Kristina Edmondson at 336-378-9166 to schedule your 12-Day-Out Meeting
• Schedule
  • Week 1 – Tuesday, June 4
  • Week 2 – Tuesday, June 12
  • Week 3 – Tuesday, June 18
  • Week 4 – Tuesday, June 25
  • Week 5 – Tuesday, July 2
  • Week 6 – Tuesday, July 9
• 12-Day-Out-Meetings accomplish the following tasks:

1. Obtain Camp Attendance Roster (allows for us to check membership and youth protection training status of all campers and adult leaders prior to arrival in camp)
2. Reconcile fees paid / receive late payments (goal is to take no payments at CSR on Sunday)
3. Process refund requests
4. Obtain health forms
5. Obtain pre-camp swim check forms
6. Obtain dietary needs form
7. Make changes to camper merit badge schedules
8. Distribute pre-ordered memorabilia

• Units that participate in the 12-Day-Out Meeting will receive a $20 discount on the unit’s entire bill for summer camp.
• Out-of-Council Units
  • We will host 12-Day-Out meetings for out-of-council units via phone or video chat
  • We will make individual appointments for out-of-council units on the Wednesday or Thursday following the established 12-Day-Out meeting.
  • I will email you to schedule the appointment.
  • All forms should be submitted to the council office prior to the 12-Day-Out-Meetings.
  • Old North State Council, 1405 Westover Terrace, Greensboro, NC 27408
  • We will accept their payments over the phone.
  • For participating in a 12-Day-Out meeting, the $20 discount will be applied towards their final bill.

 
Memorabilia Update

• Thank you to those units who submitted memorabilia pre-orders.
• During the pre-order period, we sold 160 forest green camper t-shirts, 8 lime green t-shirts, and 20 royal blue t-shirts.
• We will order the minimum number lime green and royal blue t-shirts to fulfill the pre-orders, but it is clear the popular t-shirt color is forest green.
• We will only have the forest green t-shirt available for purchase in the trading post at summer camp.

 
Payment 3 is due Thursday, May 23

• Scouts who paid the early bird fee owe $105.
• Scouts who did not pay the early bird fee owe $115.

NEW TOOL in Summer Camp Systems – Payment Transfers

• You now have the ability to transfer funds between Scouts
• Only transfer the funds your unit paid
• Do not transfer credits applied to your account by camp management
• To transfer funds, go to UNIT USER MENU
• Under Other Items (far right-hand column), click Payment Transfer
• Use the drop down boxes to select Scouts you wish to transfer funds between

 
Paying for Adults

• Units receive 2 free adults
• Adults who attend the entire week pay $130.
• Adults who attend part of the week pay by the meal at $8.50 per meal.
  • They can prepay.
  • They can pay upon arrival.
  • They can pay before they leave.
• Summer Camp Systems is not set up to take adult payments (yet).
• Summer Camp Systems thinks all entries are campers and charges them $335.
• If you want to use Summer Camp Systems to pay for your adults, you will not be able to do it by May 23. We are working on a solution that will not be ready by then.
• You can still pay for your adults using cash or check.
• We can close-out the payment for adults at the 12-Day-Out Meetings.

 
Links to previous Summer Camp Updates

• Update 8
• Update 7
• Update 6
• Update 5
• Update 4
• Update 3
• Update 2
• Update 1