Summer Camp 2019 + Update 5

The online merit badge system is now open and ready to process payments.
The help files on how to manage payments are below should you need them.
 
Upcoming Deadlines

• Early Bird Payment - $105 per Scout – Due Thursday, March 14
• Payment 1 - $110 per Scout – Due Thursday, March 28

 
Reminder – 60% Capacity Rule

• Remember, your payments should be equal to exceed the amount equivalent to 60% of the campsite’s capacity.
• If you notify us, by March 14, that your unit will use less than 60% of the campsite’s capacity and you are willing to share your campsite with another unit, we will waive the 60% capacity rule for your unit.
• Please email Kristina Edmondson (krinstina.edmondson@scouting.org) to alert us if this applies to you.
• Here is a link to Unit Estimated Attendance Chart. It shows the capacity of the campsite, the 60% capacity, and the camper attendance estimate you provided when you made your campsite reservation.
• There is a page per week of camp in the Unit Estimated Attendance Chart.
• The units who have informed us in writing that they will use less than 60% of the campsite’s capacity and are willing to share the campsite with another unit are highlighted in blue.

 
 
Online Merit Badge Registration System
 
Link to the Online Merit Badge Registration System
http://www.summercampsystems.com/onsc
 
Creating a User Account
If you are a returning unit, you already have an account.
If you are new to us, you need to create an account. Here’s how to create an account.
If you are new to us, this getting started page will be helpful to you.
 
Loading Scouts into the System

• In council units
  • On Saturday, 2/23, we uploaded all the current Scouts in your unit into the online merit badge registration system.
  • Going forward, if you need to add Scouts into the system, you will need to add them manually (like in the past).
  • You will need the following information
    • Scout’s First and Last Name
    • Scout’s BSA ID Number
    • Scout’s Gender
    • Scout’s Email
    • Parent/Guardian’s Name
    • Parent/Guardian’s Phone
    • Parent/Guardian’s Email
• Out-of-Council units
  • On February 16, you receive an email from Jason Coe (scshelp@summercampsystems.com) describing how to mass submit your Scouts’ information to him so he can upload it to the system for you.
  • Complete the PersonImportTemplate.xlsx spreadsheet.
  • Via the Online Merit Badge registration system, submit the file following this path Unit User > Other Items > Upload Files.

 
Paying for Scouts Online

• We will turn on the online payment tool on March 1.
• I will email you to inform you that the online payment tool is ready for start taking payments from you and your parents/guardians.
• The convenience fee for paying by credit card is 1%.
• Remember, regardless of your payment method, you must still indicate which Scouts have paid and the amount paid using the online payment tool.
• This link outlines how to use the online merit badge system to process your summer camp payments.
• This link shows you how to run your unit balance report.
• This link shows you how to run event charges transaction history report – a report that shows the individual payments for each Scout. It could function as a bill to give to parents/guardians.

 
Parents/Guardians Paying for Scouts Online

• Parents/guardians can pay their Scout’s summer camp fee using the online merit badge system
• Parents/guardians must create an account.
• Parents/guardians must know their Scout’s BSA ID.
• This link will walk parents/guardians through the steps of creating an account and submitting a payment.
• Parents/guardians can only make payments.
• All they can see is the payment window.
• We will only accept payment directly from parent/guardians via the online merit badge registration system.
• The convenience fee for paying through the online merit badge system with a credit card is 1%.

 
Registering Scouts for Merit Badges

• We will turn on the online merit badge registration system once you have paid for 60% of your campsite capacity OR if you have told us you are bringing less than 60% of your campsite capacity, you have paid for 60% of the Scouts you have indicated you will bring to camp.
• The merit badge registration system will be turned on the first Sunday at 8:00 am following your payment.
• Typically, we take payments through Thursday, verify and post payments on Friday, edit the merit badge system on Saturday, merit badge system becomes available to you on Sunday.
• We will not turn on the merit badge system before Sunday, March 17 at 8:00 am.
• This link shows you how to register for courses.
• Here’s a link to the individual merit badge registration form to help you collect your Scout’s schedules.
• If a merit badge section is full, use the My Requests function to add the Scout to the waitlist. Waitlist Request may not be acted upon until May/June.

 
Links to previous Summer Camp Updates
Update 4
Update 3
Update 2
Update 1