We hope that you and yours are safe and healthy and remain so throughout the COVID-19 pandemic.

We remain committed to planning and executing a dynamic and fun summer camp adventure for your Scouts and families. If this pandemic is teaching us anything, it is reminding us that we are clairvoyant and will need to remain flexible. The purpose of this email is to share with you how our council and camp operations have been impacted by the governor’s stay-at-home order and our plan to continue to serve you, and prepare for camp, while keeping everyone safe.

NC Governor Cooper’s Stay-at-Home Order and Impact on Old North State Council and Cherokee Scout Reservation Operations

• On Friday, March 27, 2020, in an effort to reduce the spread of COVID-19, NC Governor Cooper issued an executive order requiring people statewide to stay-at-home and all nonessential businesses/non-profits to close through April 30.
• The Old North State Council and Cherokee Scout Reservation are non-essential entities; therefore, we are closed through April 30.
• Field staff and office staff are working from home and are available via email.
• See the message posted on the Old North State Council homepage for more information.
• Because no one is at the council service center to collect the mail, we have placed a temporary hold on all mail delivery. Our mail is currently held at the Greensboro Post Office and will be delivered when the stay-at-home order allows.
• The council service center is locked. People cannot enter the building to access the drop-box.
• We remain committed to planning and executing a fun and dynamic summer camp experience for your Scouts and families.
• Should we be required to cancel summer camp because of CORVID-19 or a Scout is unable to attend summer camp due to a CORVID-19 related issue, we will issue full refunds.

Update on Early Bird Payments & Collection

• Thank you for supporting 1114 Scouts to submit an early bird payment.
  • FYI, this number tracks with our three-year history of early bird payments.
  • We see this as a sign that we are all looking forward to summer camp 2020 and committed to participating!
• All early bird payments (online credit card, mail, and over-the-counter) have been processed and applied to your unit’s account (the tracking sheet we keep in the office). Kristina Edmondson, with the help of the office support staff, was able to complete this task.
• We have not applied the early bird discount to your unit’s account in Summer Camp Systems.
• We will reconcile those once the council service center reopens.
• If you need a receipt, we can respond to that request once the stay-at-home order has been lifted.

Payment 1

• Payment 1 was due on Thursday, March 26
• Payments that we collected before Thursday, March 26 have been applied to your unit’s account (the tracking sheet we keep in the office)
• If you mailed a payment, which I directed many of you to do, and it did not arrive at the office by Friday, March 27, your mail is currently being held at the Greensboro Post Office and will be delivered to us once the stay-at-home order is lifted
• If you need to submit your Payment 1, you can do so two ways:
  • Submit a credit card payment online via Summer Camp Systems
  • Call me and I will take your credit card payment over the phone using Square
• Parents/guardians are able to submit online payments via Summer Camp Systems
• If you need a receipt, we can respond to that request once the stay-at-home order has been lifted.
• Credit card payments online and Square generate an immediate receipt.

Payment 2

• Payment 2 is due on Thursday, April 23
• You can submit your Payment 2 in two ways:
  • Submit a credit card payment online via Summer Camp Systems
  • Call me and I will take your credit card payment over the phone using Square
• If your unit prefers to submit a check, you can mail a check payable to Old North State Council, 1405 Westover Terrace, Greensboro, NC 27408
• The check will not be delivered until after the stay-at-home order if lifted.
• We will process and apply to your account at that time.
• If you need a receipt, we can respond to that request once the stay-at-home order has been lifted.
• Credit card payments online and Square generate an immediate receipt.

Camperships

• Campership requests are still due on Thursday, April 23.
• https://www.csr.camp/uploads/1/1/4/7/114705433/2020_campership_application.pdf
• Instead of submitting campership applications to the council office, please scan and email them to office@csr.camp.
• In-council and out-of-council units may apply for camperships.
• This will allow me to receive them, process, share with the committee, and make a decision on the campership in early May.
• If you need to submit the $20 payment that goes along with a campership you can submit it two ways:
  • Submit a credit card payment online via Summer Camp Systems
  • Call me and I will take your credit card payment over the phone using Square
• For campership requests that were submitted to the council service center, prior to the stay-at-home order, we have no access to them.
  • If you kept a copy, please scan and email to me at office@csr.camp.
  • If you are unable to share with me again via email, we will act on the requests once the stay-at-home order is lifted.
• Please work with your families to ensure that the campership applications are complete upon submission.
• Incomplete submissions slow the process down…significantly.
• We anticipate that more families may need support as we move through the COVID-19 pandemic and economic slowdown.
• Should you discover that a family needs financial support after the deadline, please submit a campership request. We will do our best to support these families.

Leader Guide

• Updated – page 2 summarizes a list of edits made
• Most edits focus on prerequisites for Scoutcraft merit badges

Scout & Family Guide

• Updated – page 2 summarizes a list of edits made
• Most edits focus on prerequisites for Scoutcraft merit badges

Merit Badge & Activity Enrollment via Summer Camp Systems

• Merit badge & activity enrollment begin this upcoming weekend.
• We use Summer Camp Systems as our online merit badge & activity tool
  • http://www.summercampsystems.com/onsc/login.aspx
  • You should already have an account. If not set it up now.
• For units attending camp Weeks 1 (June 21-27), 2 (June 28-July 4), and 3(July 5-11), we will open merit badge enrollment at 8:00 pm on Friday, April 3.
• For units attending camp Weeks 4 (July 12-18), 5 (July 19 – 25), and 6 (July 26 – August 1), we will open merit badge enrollment at 8:00 pm on Saturday, April 4.
• Since we are unable to access our mail or the payments submitted via the drop-box on Friday, March 27, we have no way of knowing which units have and have not made a payment that equals 60% of their campsite.
• In fairness to everyone, all units will have access to Summer Camp Systems for merit badge enrollment starting this weekend.
• Some best practices
  • Be sure all of your Scouts have been added to Summer Camp Systems prior to Friday, April 3.
  • This will save you valuable time once merit badge & activity enrollment begin.
  • More than one adult leader from your unit can create a unit-user account. Both of you can enroll Scouts in merit badges & activities simultaneously.
  • Use the Unit Merit Badge & Activity Form to collect the information you need from Scouts to enroll them in merit badges & activities
  • If this is your first time doing this, WATCH the help videos and READ the directions.
    • Running The Course Restriction Report  Download Video
  • Running the Course Totals Report  Download Video
  • Registering For Classes  Download Video
  • Running The Unit Schedule Report  Download Video
  • Texting or Emailing Schedules  Download Video
  • If this is your first time doing this, or if you need a refresher, and you want to talk with someone about the process, I am happy to help you over the phone.
    • Don’t wait to Friday, April 3 to reach out for support.
  • Think about the things that are only offered once, have small class-sizes, enroll Scouts in them first.
  • If a Scout does not get the desired merit badge & activity schedule and needs a merit badge that is full, us the MY REQUEST function, to add the Scout to the waiting list.
    • Send a My Request  Download Video
    • MY REQUESTS are not acted on until June.
    • I do my best to help Scouts get the merit badge & activity schedule they want and need.
    • You will receive an email once I have taken action on the MY REQUEST.

Memorabilia Pre-orders

• Memorabilia pre-orders are due Thursday, May 14
• We accept pre-orders from the unit not individuals.
• Pre-orders should be submitted using the camp online store
• http://store.csr.camp
• Pre-orders are delivered at the 12-day-out meeting
• Use the Individual Memorabilia Pre-Order Form to collect pre-orders from your unit

If we can support you further in your preparations for summer camp, especially as we respond and prepare for these uncertain times, please do not hesitate to contact us.
 

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The following people received this email:

• Points of contact for Scouts BSA troops attending Summer Camp at Cherokee Scout Reservation in Summer 2020
• Parents/caretakers of Scouts BSA attending Cherokee as a Provisional Camper
• Points of contact for Webelos dens and Cub packs attending Summer Camp at Cherokee Scout Reservation in Summer 2020
• All people identified as a Cubmaster, den leader, or Webelos den leader in ScoutNet, as we are still uncertain of all the Cub Packs that plan to attend Webelos Camp at CSR this summer

The safety and health of our campers, Scouts, families, volunteer leaders, and camp staff are of the utmost importance to us.


Today, the executive officers of the Old North State Council cancelled all face-to-face Scouting activities at the unit, district, and council level through April 30. Read more about that here.


The purpose of this email is to provide an update on Cherokee Scout Reservation’s response and preparedness regarding coronavirus/CORVID-19.


The response outlined below was developed in collaboration with our health & safety committee, council physician, camp health supervisor, and the executive officers of our executive board.


Scouts BSA Summer Camp & Webelos Camp 2020

• For now, Scouts BSA Summer Camp and Webelos Camp 2020 will occur as scheduled and planned.
• We will continue to monitor the direction of federal and state health officials in making our plans.
• This means some things will remain uncertain, undetermined, and unclear until the national and state-level states-of-emergency are lifted.
• We will continue to keep you informed of our plans.

Payment Schedules

• The payment plans will continue as scheduled.
• We are unable to extend early bird dates out any further.
• However, acknowledging people’s personal budgets may become tight in the coming weeks and months, we will not enforce the late payment deadline.
• However, for us to have an accurate headcount and allow us to best plan, it is important that units and families submit their payments.
• Scouts BSA Payment Dates
  • Early Bird – Thursday, March 19
  • Payment 1 – Thursday, March 26
  • Payment 2 – Thursday, April 23
  • Payment 3 – Thursday, May 28
• Webelos Payment Dates
  • Early Bird – Wednesday, March 25
  • Payment 1 – Wednesday, April 8
  • Payment 2 – Wednesday, May 13

Payment Methods

• For Scouts BSA Summer Camp, the preferred method of payment is online using the merit badge enrollment tool – Summer Camp Systems.
• For Scouts BSA Summer Camp and Webelos Camp,
  • You are no longer able to pay face-to-face as the customer service counter at the council office is closed to the public until April 30.
  • You may submit checks payable to Old North State Council, 1405 Westover Terrace, Greensboro, NC 27408
    • Include a note with unit type, unit number, and week of camp.
  • During this time, we will accept credit card payments over the phone (336-378-9166).

Refunds

• Should we not have summer camp due to coronavirus we will issue full refunds.
• Should someone not be able to attend summer camp because of a coronavirus issue we will provide a full refund.
• Otherwise, the refund policy remains in place.

Camperships

• For Scouts BSA Summer Camp, the campership deadline remains Thursday, April 23.
• For Webelos Summer Camp, the campership deadline remains, Wednesday, April 8.
• Should you discover a Scout/family has a need for a campership after the deadline, please contact me.

Rescheduling Out-of-Council/Out-of-State Units

• Should your state’s school end-of-year dates, prevention plans, et cetera, inhibit your unit from participating in Scouts BSA Summer Camp early in the summer, we encourage you to modify your reservation for later in the summer.
• Before cancelling your plans to attend summer camp, please contact me to discuss options.

Check-in Procedures Modifications

• For several years, the BSA has provide a pre-event medical checklist for unit leaders to use prior to departing for a Scouting event with the unit.
• It has been a recommended practice.
• For Scouts BSA Summer Camp and Webelos Summer Camp, we will require unit leaders complete the checklist and take Scouts and unit leaders’ temperatures prior to departing for Cherokee.
• We will conduct the pre-event checklist again upon the unit’s arrival at camp.
• We will take temperatures, for Scouts BSA and Webelos and adults, upon arrival at camp.
• We have adapted the checklist to include questions specific to coronavirus.
• It is available under forms on the Scouts BSA and Webelos portions of the https://www.csr.camp/ website.

Communicable Disease + Epidemic + Pandemic Plan

• As part of the BSA National Camp Accreditation Program (NCAP), we must have a standard operating procedure for communicable diseases.
• With input from the health and safety committee, council physician, and camp health supervisor, we have updated the communicable disease standard operating procedure to address epidemics and pandemics, specifically coronavirus.
• Our health lodge protocols are reviewed and updated annually based upon the latest research and best practices
• In addition to following directions from the Center for Disease Control and Prevention and state health officials, we follow guidance from the American Association of Camp Nurses and the American Camping Association.

Camp Physical Clinic

• The Camp Physical Clinic, scheduled for Saturday, March 28 is cancelled.
• We will reschedule.

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Pre-Camp Swim Checks

• The pre-camp swim check scheduled for Sunday, April 26 at Orange County Sportsplex, Hillsborough is cancelled.
• The pre-camp swim check scheduled for Sunday, April 26 at Bryan Family YMCA, Greensboro is cancelled.
• I anticipate that the pre-camp swim check scheduled for Saturday, May 9 at the Reidsville YMCA will be cancelled as it falls within the 8-week window recommended by federal and state officials for the quarantine.
• We will follow the direction of our pre-camp swim check location hosts and the guidance from federal and state officials regarding swim checks in late May and early June.
• I doubt we will be able to reschedule pre-camp swim checks.
• We will develop a plan to address the need of pre-camp swim checks but it may mean units coming to CSR during twilight or Saturdays during camp to complete them.
• It may also mean starting Sunday check-in earlier to accommodate the pre-camp swim check demand.
• Regardless, we will all need to be flexible with regard to the new, undetermined pre-camp swim check plan.

Unit Memorabilia Orders

• For Scouts BSA Summer Camp, memorabilia orders are still due on Thursday, May 14.
• For Webelos Summer Camp, memorabilia orders are still due on Wednesday, May 13.

Scouts BSA Summer Camp Specific Items

• Merit badge and activity enrollment will continue as scheduled – Friday, April 3 and Saturday, April 4.

Webelos Summer Camp Specific Items

• The Den Adventure Request Form is still due on Wednesday, May 13.
• The Family & Visitors Night Hero Invitation Form is still due on Wednesday, May 13.

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The online merit badge system is now ready to process payments.
The help files on how to manage payments are below should you need them.
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Upcoming Deadlines

• 60% Capacity Rule – Due Thursday, March 12
• Early Bird Payment - $110 per Scout – Due Thursday, March 19 (EXTENDED DEADLINE)
• Payment 1 - $115 per Scout – Due Thursday, March 26

Technical Questions Regarding Summer Camp Systems

• Jason Coe is your first line of support for all technical questions regarding Summer Camp Systems (online payments and online merit badge enrollment)
• His email is scshelp@summercampsystems.com.

Reminder – 60% Capacity Rule

• Remember, your payments should be equal to exceed the amount equivalent to 60% of the campsite’s capacity.
• If you notify us, by March 12, that your unit will use less than 60% of the campsite’s capacity and you are willing to share your campsite with another unit, we will waive the 60% capacity rule for your unit.
• Please email Kristina Edmondson (kristina.edmondson@scouting.org) to alert us if this applies to you.
• Here is a link to Unit Estimated Attendance Chart. It shows the capacity of the campsite, the 60% capacity, and the camper attendance estimate you provided when you made your campsite reservation.
• There is a page per week of camp in the Unit Estimated Attendance Chart.
• The units who have informed us in writing that they will use less than 60% of the campsite’s capacity and are willing to share the campsite with another unit are highlighted in blue.

Kick-Off Meeting Follow-Up

• If you missed the Kick-Off Meeting, you can watch the video of our live stream.
• Here’s a link to the presentation slides referenced during the meeting.
• Leader Guide
• Scout & Family Guide
• Merit Badge and Activity Schedule

Pre-Camp Swim Checks

• A list of pre-camp swim checks can be found here.
• Scouts participate in pre-camp swim checks with their unit not as individuals.
• Units must make a reservation for pre-camp swim checks by calling the Scout Office (336-378-9166).
• Most pre-camp swim checks are free, but some do have a cost associated with them. Please note those and follow the established process.
• The purpose of pre-camp swim checks is to conduct the swim check for summer camp. It is not a unit free swim event.
• Adult leaders who are Swim and Water Rescue trained may conduct swim checks for their own units.
• The Swim Check Unit Classification Report can be found here.
• You can schedule your own pre-camp swim checks following these swim check guidelines.

Pre-Orders

• We will only accept pre-orders for units only.
• You will submit your order via the web by Thursday, May 14.
• The camp store can be found at store.csr.camp.
• Here’s a link to an individual pre-order form you can use to collect individual orders within your unit

Online Merit Badge Registration System
Link to the Online Merit Badge Registration System
http://www.summercampsystems.com/onsc


Creating a User Account
If you are a returning unit, you already have an account.
If you are new to us, you need to create an account. Here’s how to create an account.
If you are new to us, this getting started page will be helpful to you.
Loading Scouts into the System

• In council units
  • By Monday, March 9 we uploaded all the current Scouts in your unit into the online merit badge registration system.
  • Going forward, if you need to add Scouts into the system, you will need to add them manually (like in the past).
  • You will need the following information
    • Scout’s First and Last Name
    • Scout’s BSA ID Number
    • Scout’s Gender
    • Scout’s Email
    • Parent/Guardian’s Name
    • Parent/Guardian’s Phone
    • Parent/Guardian’s Email
• Out-of-Council units
  • If your unit is returning the Cherokee, you may already have an account.
  • If not, you will need to create an account. Follow the directions above.
  • Complete the PersonImportTemplate.xlsx spreadsheet.
  • The spreadsheet is attached to this email.
  • The green boxes are required.
  • The yellow boxes are helpful but not required.
  • Row A includes directions.
  • Via the Online Merit Badge registration system, submit the file following this path Unit User > Other Items > Upload Files.
  • You can also submit your spreadsheet via email to scshelp@summercampsystems.com, but uploading to the system directly is more secure.
  • If you need assistance, please contact our technical consultant, Jason Coe, at scshelp@summercampsystems.com.
  • Please note, Jason is a traveling consultant. Sometimes he is out of the country. He will respond to you.

 
Paying for Scouts Online

• We will turn on the online payment tool on March 9.
• I will email you to inform you that the online payment tool is ready for start taking payments from you and your parents/guardians.
• The convenience fee for paying by credit card is 1%.
• Remember, regardless of your payment method, you must still indicate which Scouts have paid and the amount paid using the online payment tool.
• This link outlines how to use the online merit badge system to process your summer camp payments.
• This link shows you how to run your unit balance report.
• This link shows you how to run event charges transaction history report – a report that shows the individual payments for each Scout. It could function as a bill to give to parents/guardians.

Submitting Early Bird Payments and Payment 1

• REMEMBER, for Early Bird payments and Payment 1, you should us the Process Pre-Payments link.
• The image below highlights where to find the Process Pre-Payments link.
• This video shows you how to submit a pre-payment (early bird payment)

Parents/Guardians Paying for Scouts Online

• Parents/guardians can pay their Scout’s summer camp fee using the online merit badge system
• Parents/guardians must create an account.
• Parents/guardians must know their Scout’s BSA ID.
• This link will walk parents/guardians through the steps of creating an account and submitting a payment.
• Parents/guardians can only make payments.
• All they can see is the payment window.
• We will only accept payment directly from parent/guardians via the online merit badge registration system.
• The convenience fee for paying through the online merit badge system with a credit card is 1%.

 
Registering Scouts for Merit Badges

• We will not begin to enroll Scouts in merit badges until the first weekend of April
• For groups coming to camp Weeks 1, 2, and 3, you will have access starting at 8:00 pm on Friday, April 3.
• For groups coming to camp Weeks 4, 5, and 6, you will have access starting at 8:00 pm on Saturday, April 4.
• These link shows you how to register for courses.
  • Running The Course Restriction Report  Download Video
  • Running the Course Totals Report  Download Video
  • Registering For Classes  Download Video
  • Running The Unit Schedule Report  Download Video
• Here’s a link to the individual merit badge registration form to help you collect your Scout’s schedules.
• If a merit badge section is full, use the My Requests function to add the Scout to the waitlist. Waitlist Request may not be acted upon until June 10.

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Based upon the emails I’ve received I did not do a good job explaining the online payment option during our kick-off meeting. In reviewing my notes and slides from that day, looks like I did not cover it at all. My mistake, my bad. I am sorry.

To allow everyone adequate time to prepare for online payments, communicate with families and the like, we will push the early bird payment deadline back to Thursday, March 19. All other deadlines remain the same.

We use our online merit badge registration system, Summer Camp Systems, to not only enroll Scouts in merit badges and activities, but also provide a means for you and parents to submit payments online.

You now have access to the online merit badge registration system for Summer 2020. As of now you can do one thing – create an account. You should do that now.
More than one person within your unit can have an account. You may want to have your treasurer, summer camp coordinator, Scoutmaster, advancement chair to have an access to the system.
By March 9, we will have loaded all of the Old North State Council scouts and their details Summer Camp Systems. We pull this data from ScoutNet after recharter. Going forward you will need to add Scouts who join your unit by hand.
Out-of-council units, we will provide you with an Excel template to collect your Scouts’ data so we can mass add your Scouts to the system as well. Details are below.
I will email you again, on or before March 9 to let you know the system is ready to take credit card payments. You can begin to make payments via check or face-to-face now.
Checks should be made payable to Old North State Council, 1405 Westover Terrace, Greensboro, NC 27408.
Remember the preferred method of payment is for you to collect funds from your Scouts and then the unit pays the council.

• The information regarding the online merit badge registration system is below.
• Please read and review.
• Please watch the help videos.
• While our program has many features, that make your and my life easier, it is not a Microsoft or Google product. You will need to read and follow the directions for it to work smoothly for you.

Online Merit Badge Registration System
 
Link to the Online Merit Badge Registration System
http://www.summercampsystems.com/onsc
 
Creating a User Account
If you are a returning unit, you already have an account.
If you are new to us, you need to create an account. Here’s how to create an account.
If you are new to us, this getting started page will be helpful to you.
 
Loading Scouts into the System

• In council units
  • By Monday, March 9 we uploaded all the current Scouts in your unit into the online merit badge registration system.
  • Going forward, if you need to add Scouts into the system, you will need to add them manually (like in the past).
  • You will need the following information
    • Scout’s First and Last Name
    • Scout’s BSA ID Number
    • Scout’s Gender
    • Scout’s Email
    • Parent/Guardian’s Name
    • Parent/Guardian’s Phone
    • Parent/Guardian’s Email
• Out-of-Council units
  • If your unit is returning the Cherokee, you may already have an account.
  • If not, you will need to create an account. Follow the directions above.
  • Complete the PersonImportTemplate.xlsx spreadsheet.
  • The spreadsheet is attached to this email.
  • The green boxes are required.
  • The yellow boxes are helpful but not required.
  • Row A includes directions.
  • Via the Online Merit Badge registration system, submit the file following this path Unit User > Other Items > Upload Files.
  • You can also submit your spreadsheet via email to scshelp@summercampsystems.com, but uploading to the system directly is more secure.
  • If you need assistance, please contact our technical consultant, Jason Coe, at scshelp@summercampsystems.com.
  • Please note, Jason is a traveling consultant. Sometimes he is out of the country. He will respond to you.

 
Paying for Scouts Online

• We will turn on the online payment tool on March 9.
• I will email you to inform you that the online payment tool is ready for start taking payments from you and your parents/guardians.
• The convenience fee for paying by credit card is 1%.
• Remember, regardless of your payment method, you must still indicate which Scouts have paid and the amount paid using the online payment tool.
• This link outlines how to use the online merit badge system to process your summer camp payments.
• This link shows you how to run your unit balance report.
• This link shows you how to run event charges transaction history report – a report that shows the individual payments for each Scout. It could function as a bill to give to parents/guardians.

Submitting Early Bird Payments and Payment 1

• REMEMBER, for Early Bird payments and Payment 1, you should us the Process Pre-Payments link.
• The image below highlights where to find the Process Pre-Payments link.
• This video shows you how to submit a pre-payment (Early Bird Payment and Payment 1)

Parents/Guardians Paying for Scouts Online

• Parents/guardians can pay their Scout’s summer camp fee using the online merit badge system
• Parents/guardians must create an account.
• Parents/guardians must know their Scout’s BSA ID.
• This link will walk parents/guardians through the steps of creating an account and submitting a payment.
• Parents/guardians can only make payments.
• All they can see is the payment window.
• We will only accept payment directly from parent/guardians via the online merit badge registration system.
• The convenience fee for paying through the online merit badge system with a credit card is 1%.

 
Registering Scouts for Merit Badges

• We will not begin to enroll Scouts in merit badges until the first weekend of April
• For groups coming to camp Weeks 1, 2, and 3, you will have access starting at 8:00 pm on Friday, April 3.
• For groups coming to camp Weeks 4, 5, and 6, you will have access starting at 8:00 pm on Saturday, April 4.
• These link shows you how to register for courses.
  • Running The Course Restriction Report  Download Video
  • Running the Course Totals Report  Download Video
  • Registering For Classes  Download Video
  • Running The Unit Schedule Report  Download Video
• Here’s a link to the individual merit badge registration form to help you collect your Scout’s schedules.
• If a merit badge section is full, use the My Requests function to add the Scout to the waitlist. Waitlist Request may not be acted upon until June 10.

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Camp Fee
1.For Summer 2020, the summer camp fee will be $350.
2.This is an increase of $15 over the 2019 camp fee.
3.The increase in camp fee will assist us with the following:
a.Hire additional staff members necessary to expand merit badge and program offerings;
b.Retain and attract quality staff members;
c.Continue to keep the camp staff to camper ratio to 1:4;
d.Purchase program equipment associated with expanding our camp program especially our new ATV program;
e.Assist with the construction of 16 new flush toilets and running electricity to 5 campsites.
4.The camp fee is all-inclusive and covers the cost of all merit badge supplies. Except for Scouts who choose to complete the CPR for the Professional Health Provider certification (CPro), at summer camp, as part of the BSA Lifeguard or the COPE & Climbing Instructor -in-Training programs. The CPro fee is an additional $50.
5.The early bird fee will be $330.
6.Campers who make a $110 deposit by Thursday, March 12, the early bird deadline, receive a $20 discount on the total camp fee.
7.Camp Payment Schedule
a.Payment 1: $115 due Thursday, March 26
b.Payment 2: $115 due Thursday, April 23
c.Payment 3: $120 due Thursday, May 28
8.Late fee: $10. After Thursday, May 28, a $10 fee will be added to the registration fee.
9.NOTE: All Scouts who transition from Cub Scouts to Scouts BSA after the March 12 early bird deadline or join your unit as a new Scout after the March 12 early bird deadline will receive the lowest fee available. They will be subject to the $330 early bird fee.
10.The Provisional fee is $375.
11.The Day Camper fee is $175.
12.Remember that camperships are available for Scouts for who the camp fee may be a barrier to attending summer camp. Typically, camperships cover at least one-third of the camp fee. The campership deadline is Thursday, April 23.
13.For Summer 2020, we will be able to make camperships available to out-of-council units. Camperships for out-of-council units will not exceed 1/3 of the camp cost - $150. The deadline is Thursday, April 23.
14.The adult leader fee is $145.
15.The early bird fee does not apply to adults.
 
Summer Camp Kick-Off Meeting

• We will host our summer camp kick-off meeting on Saturday, February 15, 2020
• The meeting will start at 1:00 pm.
• The meeting will be held at the Old North State Council Office, 1405 Westover Terrace, Greensboro, NC.
• Please RSVP by 11:59 pm on Tuesday, February 11, 2020 using this link
• If you, as the unit point of contact, are unable to attend, feel free to send another representative.
• Senior patrol leaders and other youth leaders are welcome to attend.
• If you are unable to attend, a hard copy of the 2020 Leader Guide will be mailed to the address you provided on the campsite reservation form.

 
Summer 2020 Merit Badge & Activity Schedule
1.Here’s a link to the Merit Badge & Activity Schedule
2.Merit badges and activities added for Summer 2020
a.Crime Prevention
b.ATV
3.Notice the start and end times for the ATV program
4.We adjusted these times to allow more Scouts to participate in the ATV program
 
Local Membership Requirements for Adults Spending the Night at an Old North State Long Term Camp (Summer Camp or Winter Camp)

• In December 2019, the Old North State Council Executive Board took action to increase the safety of Scouts camping at Cherokee Scout Reservation
• Effectively immediately, any adult who spends at least one night while accompanying a Scouting unit to a long-term camp activity, sponsored by the Old North State Council or any of its agents, must be a registered member of the Boy Scouts of America with a completed criminal background check and completed mandatory Youth Protection Training.
• This local policy supersedes the national policy that requires adults who are staying in camp for more than 72 hours be registered members of the Boy Scouts of America with a completed criminal background check and completed mandatory Youth Protection Training
• Take action now to register the adults who plan to attend summer camp with your unit as members of the Boy Scouts of America

 
BSA Releases New Annual Health & Medical Record

• The BSA recently updated the health form
• 2020 is a transition year
• Starting in 2021 only the health form labeled 2019 printing can be used
• For 2020, we will accept health forms labeled 2014 printing if it contains an unexpired physical
• For those campers and adult leaders who need an updated physical before summer camp, you are encouraged to use the new form (2019 printing)
• Remember, all people attending summer camp must have a current health form at the health lodge

 
Construction Update
Flush Toilets

• Each of the four existing shower facilities will receive the addition of four additional flush toilets
• The contractor has been selected and will begin work on Monday, February 10
• Anticipate completion of the project in mid-May

Electricity in Campsites

• We will add electricity to Pawnee, Shoshone, Apache, Kiowah, and Seneca
• The existing shelters in the campsites will feature overhead LED lights and a few outlets
• The purpose of electricity in campsites is to support adult leaders who need CPAP machines and allow people to recharge devices
• A contractor has been selected
• We’ve coordinated electrical work to finish at the same time as the shower house remodel

ATV Infrastructure

• We will use the open field at the COPE course for the SafeRider instructional portion of the week
• We’re building a 30’x50’ shelter near the course that will allow for ATV storage and maintenance with a separate area for instruction
• ATV committee members have begun to identify the paths Scouts will use for trail rides

Important Deadline this Week

1. Payment 3 is due, Thursday, May 23

 
NEW AWARD FOR CAMPERS - Honor Camper Award

• Each unit will select an honor camper.
• The unit determines the criteria for selecting the honor camper.
• Honor campers will be recognized at the Friday evening recognitions campfire. Please make plans to stay through the campfire.
• Honor campers will receive a special 3” pewter-finished medal featuring the CSR rifle logo suspended from a navy-blue ribbon.

 
Leadership Challenge

• We created the Leadership Challenge program in response to the demand from SPLs for a program that helped them to be better leaders.
• We encourage you to enroll your current and future youth leaders in the program.
• Chris Cobitz, Scoutmaster of Troop 51, encourages Scouts to participate in the Leadership Challenge. Check out this video.
• Scouts who complete the Leadership Challenge will receive this 3”x4” fully embroidered patch at the Friday evening recognitions campfire.

​Counselor-in-Training Applications

• Our Counselor-in-Training program is a leadership development program designed to prepare Scouts to instruct other Scouts.
• Open to Scouts who are 14 years old or older.
• There is no fee.
• There are 10 positions available each week of camp.
• We have begun scheduling CIT applicants for their week at camp.

 
Camp Staff Vacancies

• We still have the following vacancies on the camp staff.
  • 1 Assistant Provisional Scoutmaster (21 years old or older)
  • 1 Dining Hall Steward (15 years old or older)
• Submit a camp staff application to bud.harrelson@scouting.org.

 
Changes to Adult Leader Training Schedule

• I made a mistake on the original Adult Leader Training Schedule.
• I have flipped the time slots for Swim & Water Rescue and Paddle Craft Safety to they align with the Merit Badge & Activity Schedule.
• Here’s a link to the revised schedule.

 
12-Day-Out Meetings

• 12-Day-Out Meetings will occur at the Council Office in Greensboro.
• Units will schedule appointments between 4:00 pm and 7:00 pm. If needed, we will schedule beyond 7:00 pm.
• Call Kristina Edmondson at 336-378-9166 to schedule your 12-Day-Out Meeting
• Schedule
  • Week 1 – Tuesday, June 4
  • Week 2 – Tuesday, June 12
  • Week 3 – Tuesday, June 18
  • Week 4 – Tuesday, June 25
  • Week 5 – Tuesday, July 2
  • Week 6 – Tuesday, July 9
• 12-Day-Out-Meetings accomplish the following tasks:

1. Obtain Camp Attendance Roster (allows for us to check membership and youth protection training status of all campers and adult leaders prior to arrival in camp)
2. Reconcile fees paid / receive late payments (goal is to take no payments at CSR on Sunday)
3. Process refund requests
4. Obtain health forms
5. Obtain pre-camp swim check forms
6. Obtain dietary needs form
7. Make changes to camper merit badge schedules
8. Distribute pre-ordered memorabilia

• Units that participate in the 12-Day-Out Meeting will receive a $20 discount on the unit’s entire bill for summer camp.
• Out-of-Council Units
  • We will host 12-Day-Out meetings for out-of-council units via phone or video chat
  • We will make individual appointments for out-of-council units on the Wednesday or Thursday following the established 12-Day-Out meeting.
  • I will email you to schedule the appointment.
  • All forms should be submitted to the council office prior to the 12-Day-Out-Meetings.
  • Old North State Council, 1405 Westover Terrace, Greensboro, NC 27408
  • We will accept their payments over the phone.
  • For participating in a 12-Day-Out meeting, the $20 discount will be applied towards their final bill.

 
Memorabilia Update

• Thank you to those units who submitted memorabilia pre-orders.
• During the pre-order period, we sold 160 forest green camper t-shirts, 8 lime green t-shirts, and 20 royal blue t-shirts.
• We will order the minimum number lime green and royal blue t-shirts to fulfill the pre-orders, but it is clear the popular t-shirt color is forest green.
• We will only have the forest green t-shirt available for purchase in the trading post at summer camp.

 
Payment 3 is due Thursday, May 23

• Scouts who paid the early bird fee owe $105.
• Scouts who did not pay the early bird fee owe $115.

NEW TOOL in Summer Camp Systems – Payment Transfers

• You now have the ability to transfer funds between Scouts
• Only transfer the funds your unit paid
• Do not transfer credits applied to your account by camp management
• To transfer funds, go to UNIT USER MENU
• Under Other Items (far right-hand column), click Payment Transfer
• Use the drop down boxes to select Scouts you wish to transfer funds between

 
Paying for Adults

• Units receive 2 free adults
• Adults who attend the entire week pay $130.
• Adults who attend part of the week pay by the meal at $8.50 per meal.
  • They can prepay.
  • They can pay upon arrival.
  • They can pay before they leave.
• Summer Camp Systems is not set up to take adult payments (yet).
• Summer Camp Systems thinks all entries are campers and charges them $335.
• If you want to use Summer Camp Systems to pay for your adults, you will not be able to do it by May 23. We are working on a solution that will not be ready by then.
• You can still pay for your adults using cash or check.
• We can close-out the payment for adults at the 12-Day-Out Meetings.

 
Links to previous Summer Camp Updates

• Update 8
• Update 7
• Update 6
• Update 5
• Update 4
• Update 3
• Update 2
• Update 1

​Important Deadlines this Week

1. Payment 2 due Thursday, April 25
2. Campership requests due Thursday, April 25

 
Camp Staff Vacancies

• We still have the following vacancies on the camp staff.
  • 2 Aquatics Instructors (16 years old or older)
  • 1 Dining Hall Steward (15 years old or older)
• Submit a camp staff application to bud.harrelson@scouting.org.

 
Counselor-in-Training Applications

• Our Counselor-in-Training program is a leadership development program designed to prepare Scouts to instruct other Scouts.
• Open to Scouts who are 14 years old or older.
• There is no fee.
• There are 10 positions available each week of camp.
• We begin schedule CIT positions in mid-May.

 
Payment 2 is due Thursday, April 25

• Scouts who paid the early bird fee owe $105.
• Scouts who did not pay the early bird fee owe $110.

​Submitting Payment 2

• You have three options for submitting Payment 2

• Option 1: The preferred method for submitting Payment 2 is via the online merit badge registration tool – Summer Camp Systems – with a credit card.
  • Directions for submitting payments via Summer Camp Systems.
  • NOTE: Now that Scouts are enrolled in merit badges, you will select CALCUTE BALANCE and MAKE A PAYMENT from the Payment Dashboard

• Option 2: You may submit a unit check made payable to Old North State Council, 1405 Westover Terrace, Greensboro, NC 27408
• Option 3: You may submit cash, check, or credit at the counter at the Old North State Council Office
• Regardless of how you submit your payment, please allocate your funds to Scouts in Summer Camp Systems.
• There are two tools to help you collect funds from families.
• The Unit Balance Report shows you how much each Scout has paid.
• The Transaction History show you the transactions for individual Scouts.
  • This report shows funds submitted by you and parents, credits (early birds and camperships) applied by camp, and refunds applied by camp.
  • You can use this report as a bill for families to show how much is still owed.

 
Unallocated Funds

• We have credited your campsite deposits to your account in Summer Camp Systems.
• Typically, this will be $50, $100, or $150 depending upon the number of campsites you reserved.
• You can allocate these funds towards a Scout’s fees during the Payment 2 or Payment 3 process.
• The goal is to use the funds in the payment process and eliminate the need for refund checks.
• This video shows you how to allocate the unallocated fund towards a Scout’s fees.

 
Reminder: Payment 3 and Late Fee

• Payment 3 and full payment of fees are due on Thursday, May 23.
• On May 24, a $10 late fee will be added to any Scout’s account that is not paid in full.

 
Campership Deadline

• Campership applications are due Thursday, April 25.
• Assist your families in submitting a complete campership application.
  • Complete application with signatures.
  • Necessary documentation.
  • $20 deposit.
• This will ensure the campership review committee has all the information necessary to review the application.
• We will review camperships on Wednesday, May 1.
• You will receive notice of campership awards via email Thursday, May 2.
• Camperships will be credited the Scout’s account in Summer Camp Systems on Thursday, May 2.
• Families will receive notice of campership awards via letters that will be mailed after May 2.
• Only Old North State Council Scouts who are attending Old North Council summer camps.

 
Pre-Camp Swim Checks

• Call the Scout Office to reserve your unit’s time slot for council sponsored pre-camp swim checks.
• Unit leaders who are Swim & Water Rescue trained may conduct their own pre-camp swim checks.
• Swim Check Unit Classification Report can be found here.
• You can schedule your own pre-camp swim check following these swim check guidelines.

• For in-council units, unit pre-orders will be delivered at your 12-Day-Out Meetings.
• For out-of-council units, unit pre-orders will be delivered to your campsite during your arrival at camp on Sunday afternoon.

 
Links to previous Summer Camp Updates

• Update 7
• Update 6
• Update 5
• Update 4
• Update 3
• Update 2
• Update 1

Many thanks to those units who participated in the early bird process! We appreciate you submitting your payments.
 
Reminder – Payment 1 due tomorrow, Thursday, March 28

• You can submit your payment several ways:
  • Face-to-face at the Old North State Council Office
  • Via check mailed to Old North State Council, 1405 Westover Terrace Greensboro, NC 27408
  • Online through Summer Camp Systems – our online merit badge registration system. The directions are below.
• If Scouts participated in the early bird process, they do not have to submit Payment 1.

 
 
Camp Staff Vacancies

• We have several vacancies that we could use your help in filling.
• Please share with your Scouts and families.
• The positions are:
  • 2 Aquatics Instructors (16 years old or older)
  • 1 Health Officer (preferably female and 21 years old or older)
  • 1 Commissioner (must be female and 21 years old or older)
  • 1 Dining Hall Steward (15 years old or older)
• Here’s a link to the staff application.
• Staff applications should be emailed to bud.harrelson@scouting.org.

 
 
Merit Badge Enrollment

• We will turn on the merit badge enrollment tool for units once they submit Payment 1 that meets one of the following criteria.
  • Submit Payment 1 in the amount equal to 60% of your campsite’s capacity, OR
  • If you have told us you are bringing less than 60% of your campsite capacity, you have paid for 60% of the Scouts you have indicated you will bring to camp.
• Here’s a link to the individual merit badge registration form to help you collect your Scout’s schedules.
• If a merit badge section is full, use the My Requests function to add the Scout to the waitlist. Waitlist Request may not be acted upon until May/June.

 
 
 
 
Online Merit Badge Registration System
 
Link to the Online Merit Badge Registration System
http://www.summercampsystems.com/onsc
 
Creating a User Account
If you are a returning unit, you already have an account.
If you are new to us, you need to create an account. Here’s how to create an account.
If you are new to us, this getting started page will be helpful to you.
 
Loading Scouts into the System

• In council units
  • On Saturday, 2/23, we uploaded all the current Scouts in your unit into the online merit badge registration system.
  • Going forward, if you need to add Scouts into the system, you will need to add them manually (like in the past).
  • You will need the following information
    • Scout’s First and Last Name
    • Scout’s BSA ID Number
    • Scout’s Gender
    • Scout’s Email
    • Parent/Guardian’s Name
    • Parent/Guardian’s Phone
    • Parent/Guardian’s Email
• Out-of-Council units
  • On February 16, you receive an email from Jason Coe (scshelp@summercampsystems.com) describing how to mass submit your Scouts’ information to him so he can upload it to the system for you.
  • Complete the PersonImportTemplate.xlsx spreadsheet.
  • Via the Online Merit Badge registration system, submit the file following this path Unit User > Other Items > Upload Files.

 
Paying for Scouts Online

• We will turn on the online payment tool on March 1.
• I will email you to inform you that the online payment tool is ready for start taking payments from you and your parents/guardians.
• The convenience fee for paying by credit card is 1%.
• Remember, regardless of your payment method, you must still indicate which Scouts have paid and the amount paid using the online payment tool.
• This link outlines how to use the online merit badge system to process your summer camp payments.
• This link shows you how to run your unit balance report.
• This link shows you how to run event charges transaction history report – a report that shows the individual payments for each Scout. It could function as a bill to give to parents/guardians.

 
Parents/Guardians Paying for Scouts Online

• Parents/guardians can pay their Scout’s summer camp fee using the online merit badge system
• Parents/guardians must create an account.
• Parents/guardians must know their Scout’s BSA ID.
• This link will walk parents/guardians through the steps of creating an account and submitting a payment.
• Parents/guardians can only make payments.
• All they can see is the payment window.
• We will only accept payment directly from parent/guardians via the online merit badge registration system.
• The convenience fee for paying through the online merit badge system with a credit card is 1%.

 
Registering Scouts for Merit Badges

• We will turn on the online merit badge registration system once you have paid for 60% of your campsite capacity OR if you have told us you are bringing less than 60% of your campsite capacity, you have paid for 60% of the Scouts you have indicated you will bring to camp.
• The merit badge registration system will be turned on the first Sunday at 8:00 am following your payment.
• Typically, we take payments through Thursday, verify and post payments on Friday, edit the merit badge system on Saturday, merit badge system becomes available to you on Sunday.
• We will not turn on the merit badge system before Sunday, March 17 at 8:00 am.
• This link shows you how to register for courses.
• Here’s a link to the individual merit badge registration form to help you collect your Scout’s schedules.
• If a merit badge section is full, use the My Requests function to add the Scout to the waitlist. Waitlist Request may not be acted upon until May/June.

 
Links to previous Summer Camp Updates
Update 6
Update 5
Update 4
Update 3
Update 2
Update 1

Two major deadlines this week.
 
Deadline 1 – Early Bird Payment

• Early Bird Payment - $105 per Scout – Due this Thursday, March 14

 
Deadline 2 – Request to Waive 60% Capacity Rule

• Due this Thursday, March 14
• Remember, your payments should be equal to exceed the amount equivalent to 60% of the campsite’s capacity.

• If you notify us, by March 14, that your unit will use less than 60% of the campsite’s capacity and you are willing to share your campsite with another unit, we will waive the 60% capacity rule for your unit.
• Please email Kristina Edmondson (krinstina.edmondson@scouting.org) to alert us if this applies to you.
• Here is a link to Unit Estimated Attendance Chart. It shows the capacity of the campsite, the 60% capacity, and the camper attendance estimate you provided when you made your campsite reservation.
• There is a page per week of camp in the Unit Estimated Attendance Chart.
• The units who have informed us in writing that they will use less than 60% of the campsite’s capacity and are willing to share the campsite with another unit are highlighted in blue. 
• The chart has been updated sine Summer Camp 2019 + Update 5 was posted.

 
Merit Badge Enrollment

• We will turn on the merit badge enrollment tool for units once they submit Payment 1 that meets one of the following criteria.
  • Submit Payment 1 in the amount equal to 60% of your campsite’s capacity, OR
  • If you have told us you are bringing less than 60% of your campsite capacity, you have paid for 60% of the Scouts you have indicated you will bring to camp.
• Some of you will reach this threshold with your early bird payments.
• For those units who meet one of these criteria with the early bird payments, the merit badge enrollment tool will become available to you on Sunday, March 17 at 8:00 am.
• Because you have already processed pre-payments online, your Scouts should already be entered into the merit badge system. If they are not, directions on how to add a person are below.
• Here’s a link to the individual merit badge registration form to help you collect your Scout’s schedules.
• If a merit badge section is full, use the My Requests function to add the Scout to the waitlist. Waitlist Request may not be acted upon until May/June.

 
 
Online Merit Badge Registration System
 
Link to the Online Merit Badge Registration System
http://www.summercampsystems.com/onsc
 
Creating a User Account
If you are a returning unit, you already have an account.
If you are new to us, you need to create an account. Here’s how to create an account.
If you are new to us, this getting started page will be helpful to you.
 
Loading Scouts into the System

• In council units
  • On Saturday, 2/23, we uploaded all the current Scouts in your unit into the online merit badge registration system.
  • Going forward, if you need to add Scouts into the system, you will need to add them manually (like in the past).
  • You will need the following information
    • Scout’s First and Last Name
    • Scout’s BSA ID Number
    • Scout’s Gender
    • Scout’s Email
    • Parent/Guardian’s Name
    • Parent/Guardian’s Phone
    • Parent/Guardian’s Email
• Out-of-Council units
  • On February 16, you receive an email from Jason Coe (scshelp@summercampsystems.com) describing how to mass submit your Scouts’ information to him so he can upload it to the system for you.
  • Complete the PersonImportTemplate.xlsx spreadsheet.
  • Via the Online Merit Badge registration system, submit the file following this path Unit User > Other Items > Upload Files.

 
Paying for Scouts Online

• We will turn on the online payment tool on March 1.
• I will email you to inform you that the online payment tool is ready for start taking payments from you and your parents/guardians.
• The convenience fee for paying by credit card is 1%.
• Remember, regardless of your payment method, you must still indicate which Scouts have paid and the amount paid using the online payment tool.
• This link outlines how to use the online merit badge system to process your summer camp payments.
• This link shows you how to run your unit balance report.
• This link shows you how to run event charges transaction history report – a report that shows the individual payments for each Scout. It could function as a bill to give to parents/guardians.

 
Parents/Guardians Paying for Scouts Online

• Parents/guardians can pay their Scout’s summer camp fee using the online merit badge system
• Parents/guardians must create an account.
• Parents/guardians must know their Scout’s BSA ID.
• This link will walk parents/guardians through the steps of creating an account and submitting a payment.
• Parents/guardians can only make payments.
• All they can see is the payment window.
• We will only accept payment directly from parent/guardians via the online merit badge registration system.
• The convenience fee for paying through the online merit badge system with a credit card is 1%.

 
Registering Scouts for Merit Badges

• We will turn on the online merit badge registration system once you have paid for 60% of your campsite capacity OR if you have told us you are bringing less than 60% of your campsite capacity, you have paid for 60% of the Scouts you have indicated you will bring to camp.
• The merit badge registration system will be turned on the first Sunday at 8:00 am following your payment.
• Typically, we take payments through Thursday, verify and post payments on Friday, edit the merit badge system on Saturday, merit badge system becomes available to you on Sunday.
• We will not turn on the merit badge system before Sunday, March 17 at 8:00 am.
• This link shows you how to register for courses.
• Here’s a link to the individual merit badge registration form to help you collect your Scout’s schedules.
• If a merit badge section is full, use the My Requests function to add the Scout to the waitlist. Waitlist Request may not be acted upon until May/June.

 
Links to previous Summer Camp Updates
Update 5
Update 4
Update 3
Update 2
Update 1
 
If we can support you further in your preparations for summer camp, please do not hesitate to contact us.