Scouts BSA Summer Camp 2020 + UseLetter 7 – Payment 2 & Campership Deadline Reminder

Important Deadlines this Week

1. Payment 2 due Thursday, April 23
2. Campership requests due Thursday, April 23

 
Camp Operations

• We continue to make plans and preparations to offer six full weeks of summer camp.
• We continue to monitor the directives from NC Governor Cooper regarding the stay-at-home order and guidance from the state and local health officials.

 
Camp Staff Vacancies

• We still have the following vacancies on the camp staff.
  • 5 Aquatics Instructors (16 years old or older)
  • 1 Trading Post Clerk (16 years old or older)
  • 1 Nature Instructor (16 years old or older)
• Submit a camp staff application to bud.harrelson@scouting.org.

 
Counselor-in-Training Applications

• Our Counselor-in-Training program is a leadership development program designed to prepare Scouts to instruct other Scouts.
• Open to Scouts who are 14 years old or older.
• There is no fee.
• There are 10 positions available each week of camp.
• We begin schedule CIT positions in mid-May.

 
Payment 2 is due Thursday, April 23

• Scouts who paid the early bird fee owe $110.
• Scouts who did not pay the early bird fee owe $115.

 
Submitting Payment 2

• You have three options for submitting Payment 2 
  
• Option 1: The preferred method for submitting Payment 2 is via the online merit badge registration tool – Summer Camp Systems – with a credit card.
  
• NOTE: Now that Scouts are enrolled in merit badges, you will select CALCULATE BALANCE and MAKE A PAYMENT from the Payment Dashboard
  
• Directions for submitting payments via Summer Camp Systems.

• Option 2: You may submit a payment over the phone using a credit card/debit card. Send me an email atbud.harrelson@scouting.org to schedule a time for us to connect on the phone. I can process your payment over the phone using Square.
• Option 3: You may submit a unit check made payable to Old North State Council, 1405 Westover Terrace, Greensboro, NC 27408
  • Remember, the council service center is closed for normal business operations due to the COVID-19 stay-at-home order.
  • All mail will be held at the Greensboro Post Office.
  • It will be May before we are able to retrieve the mail.
  • Your payment will be safe. It just will not be allocated to your account until received.
• Regardless of how you submit your payment, please allocate your funds to Scouts in Summer Camp Systems.
• There are two tools to help you collect funds from families.
  • The Unit Balance Report shows you how much each Scout has paid.
  • The Transaction History show you the transactions for individual Scouts.
    • This report shows funds submitted by you and parents, credits (early birds and camperships) applied by camp, and refunds applied by camp.
    • You can use this report as a bill for families to show how much is still owed.

 
Unallocated Funds

• This video shows you how to allocate the unallocated fund towards a Scout’s fees.

 
Transfer Funds Among Scouts

• You can transfer funds between Scouts by using the Payment Transfer tool.
• On the Unit User Menu, the Payment Transfer Tool can be found under the OTHER ITEMS heading.​

​Reminder: Payment 3

• Payment 3 and full payment of fees are due on Thursday, May 28.
• We will not charge a late fee this year.

Campership Deadline

• Campership applications are due Thursday, April 23.
• Assist your families in submitting a complete campership application.
  • Complete application with signatures.
  • Necessary documentation.
  • $20 deposit.
• This will ensure the campership review committee has all the information necessary to review the application.
• We will review camperships on Thursday, April 30.
• You will receive notice of campership awards via email by Monday, May 4.
• Camperships will be credited the Scout’s account in Summer Camp Systems on Monday, May 4.
• Typically, we would mail families a notice of the campership award. Depending upon when the council service center reopens for operation, we may depend upon the unit leader to inform the family of the award.
• Camperships are available to in-council and out-of-council units attending Old North State-sponsored camps.

 
Unit Memorabilia Pre-Orders

• Unit Memorabilia Pre-orders are due Thursday, May 14.
• Collect your unit orders using the Individual Memorabilia Order Form.
• When you check out, put your unit number in NOTE TO MERCHANT TEXT BOX.

• For in-council units, unit pre-orders will be delivered at your 12-Day-Out Meetings.
• For out-of-council units, unit pre-orders will be delivered to your campsite during your arrival at camp on Sunday afternoon.

 
Links to previous Summer Camp Updates

• UseLetter 6
• UseLetter 5
• UseLetter 4
• ​UseLetter 3
• UseLetter 2
• UseLetter 1