PRICING
With no additional fees for programs, Cherokee Scout Reservation is an excellent value for your scouts!
2019 FEES
Camp Fee: $335
Early Bird Fee: $315
Provisional Fee: $355
Adult Leader Fee: $130
Early Bird: Pay $105 by Thursday, March 14 to receive a $20 discount on total camp fee.
Late Fee: After Thursday, May 23, a $10 late fee will be added to the registration fee.
Fees are the same for in-council and out-of-council units.
Campership Deadline: Thursday, April 25
Camp Promotions Meeting: Saturday, February 17
PAYMENT SCHEDULE
2019 FEES
Camp Fee: $335
Early Bird Fee: $315
Provisional Fee: $355
Adult Leader Fee: $130
Early Bird: Pay $105 by Thursday, March 14 to receive a $20 discount on total camp fee.
Late Fee: After Thursday, May 23, a $10 late fee will be added to the registration fee.
Fees are the same for in-council and out-of-council units.
Campership Deadline: Thursday, April 25
Camp Promotions Meeting: Saturday, February 17
PAYMENT SCHEDULE
Payment and Date |
Early Bird Amount |
No Early Bird |
Early Bird Payment – Thursday, March 14 |
$105 |
|
Payment 1 – Thursday, March 28 |
$110 |
|
Payment 2 – Thursday, April 26 |
$105 |
$110 |
Payment 3 – Thursday, May 24 |
$105 |
$115 |
Payment 1: $110 per camper is due by Thursday, March 28. The total amount of Payment 1 for the unit must be equal to or exceed 60% of the campsite capacity.
Payment 1 deposits are non-refundable, but are transferable.
NOTE: If your unit notifies the Old North State Council prior to Thursday, March 14 that it will need less than 60% of your campsite’s capacity, the unit will only be held responsible for the number of Scouts it reported at that time unless more are added. This notification allows us to open the remaining part of your campsite to other units.
Payment 2: An additional $110 per camper ($220 per camper total to date) due by Thursday, April 25. The total amount of Payment 2 for the unit must be equal to or exceed 60% of the campsite capacity.
Payment 3: An additional $115 per camper ($335 per camp total to date) due by Thursday, May 23. The total amount of Payment 3 for the unit must be equal to or exceed 60% of the campsite capacity.
All payments are due by close-of-business on Thursday, May 23 – including leader fees.
Final balance due will be calculated by either 60% of the campsite’s capacity or the number of campers registered in the merit badge system at the time of the 12-Day-Out Meeting, whichever is greater.
Example:
Your unit reserves Shoshone which has a capacity of 20 Scouts. You have paid the $50 campsite deposit. 60% of the campsite’s capacity is 12 Scouts. On Thursday, March 28, the unit will owe a minimum payment of $1,320. On Thursday, April 26, the unit will owe a minimum of $1,320 for a total of $2,640. On Thursday, May 23, the unit will owe a minimum of $1,380 for a total of $4,020. When the merit badge system closes, 13 Scouts are registered for programs. At this point, the final balance will be calculated as follows:
13 Scouts X $335 camp fee = $4,355 total youth fees
-$50 campsite deposit
-$1,320 paid March 28
-$1,320 paid on April 25
-$1,380 paid on May 23
+$10 late fee for 1 Scout
$295 due at 12-Day-Out-Meeting
If only 11 Scouts are registered for programs, the fee will be calculated using the 60% capacity since that is the minimum. That would change the $4,355 in the above example to $4,020.
12 Scouts X $335 camp fee = $4,020 total youth fees
-$50 campsite deposit
-$1,320 paid March 28
-$1,320 paid on April 25
-$1,380 paid on May 23
($50 refund requested during 12-Day-Out-Meeting)
12-Day-Out Meetings
The camp leadership team will conduct 12-Day-Out-Meetings with units to accomplish the following tasks:
Location and Time
12-Day-Out-Meetings Schedule
Payment 1 deposits are non-refundable, but are transferable.
NOTE: If your unit notifies the Old North State Council prior to Thursday, March 14 that it will need less than 60% of your campsite’s capacity, the unit will only be held responsible for the number of Scouts it reported at that time unless more are added. This notification allows us to open the remaining part of your campsite to other units.
Payment 2: An additional $110 per camper ($220 per camper total to date) due by Thursday, April 25. The total amount of Payment 2 for the unit must be equal to or exceed 60% of the campsite capacity.
Payment 3: An additional $115 per camper ($335 per camp total to date) due by Thursday, May 23. The total amount of Payment 3 for the unit must be equal to or exceed 60% of the campsite capacity.
All payments are due by close-of-business on Thursday, May 23 – including leader fees.
Final balance due will be calculated by either 60% of the campsite’s capacity or the number of campers registered in the merit badge system at the time of the 12-Day-Out Meeting, whichever is greater.
Example:
Your unit reserves Shoshone which has a capacity of 20 Scouts. You have paid the $50 campsite deposit. 60% of the campsite’s capacity is 12 Scouts. On Thursday, March 28, the unit will owe a minimum payment of $1,320. On Thursday, April 26, the unit will owe a minimum of $1,320 for a total of $2,640. On Thursday, May 23, the unit will owe a minimum of $1,380 for a total of $4,020. When the merit badge system closes, 13 Scouts are registered for programs. At this point, the final balance will be calculated as follows:
13 Scouts X $335 camp fee = $4,355 total youth fees
-$50 campsite deposit
-$1,320 paid March 28
-$1,320 paid on April 25
-$1,380 paid on May 23
+$10 late fee for 1 Scout
$295 due at 12-Day-Out-Meeting
If only 11 Scouts are registered for programs, the fee will be calculated using the 60% capacity since that is the minimum. That would change the $4,355 in the above example to $4,020.
12 Scouts X $335 camp fee = $4,020 total youth fees
-$50 campsite deposit
-$1,320 paid March 28
-$1,320 paid on April 25
-$1,380 paid on May 23
($50 refund requested during 12-Day-Out-Meeting)
12-Day-Out Meetings
The camp leadership team will conduct 12-Day-Out-Meetings with units to accomplish the following tasks:
- Obtain Camp Attendance Roster (allows for us to check membership and youth protection training status of all campers and adult leaders prior to arrival in camp)
- Reconcile fees paid / receive late payments (goal is to take no payments at CSR on Sunday)
- Process refund requests
- Obtain health forms
- Obtain pre-camp swim check forms
- Obtain dietary needs form
- Make changes to camper merit badge schedules
- Distribute pre-ordered memorabilia
Location and Time
- 12-Day-Out Meetings will occur at the Council Office in Greensboro.
- Units will schedule appointments between 4:00 pm and 7:00 pm. If needed, we will schedule beyond 7:00 pm.
12-Day-Out-Meetings Schedule
Week |
12-Day-Out Meeting Date |
1 |
Tuesday, June 4 |
2 |
Tuesday, June 11 |
3 |
Tuesday, June 18 |
4 |
Tuesday, June 25 |
5 |
Tuesday, July 2 |
6 |
Tuesday, July 9 |
Incentive
Out-of-Council Units
Refunds
Example A: The camper submits Payment 1 ($110) and Payment 2 ($110) for a total of $220. The refund amount will be $110.
Example B: The camper submits Early Bird Payment ($105), Payment 2 ($105), and Payment 3 ($105) for a total of $315. The refund amount will be $157.50.
- Units that participate in the 12-Day-Out Meeting will receive a $20 discount on the unit’s entire bill for summer camp.
Out-of-Council Units
- We will host 12-Day-Out meetings for out-of-council units via phone or video chat
- We will make individual appointments for out-of-council units on the Wednesday or Thursday following the established 12-Day-Out meeting
- All forms should be submitted to the council office prior to the 12-Day-Out-Meetings.
- We will accept their payments over the phone.
- For participating in a 12-Day-Out meeting, the $20 discount will be applied towards their final bill.
Refunds
- Payment 1 ($110 deposits) is nonrefundable, but is transferable.
- Once the camper has paid more than $110, the refund amounts will not exceed 50% of the funds paid at the time of the refund regardless of circumstances.
Example A: The camper submits Payment 1 ($110) and Payment 2 ($110) for a total of $220. The refund amount will be $110.
Example B: The camper submits Early Bird Payment ($105), Payment 2 ($105), and Payment 3 ($105) for a total of $315. The refund amount will be $157.50.
- Refunds should be requested during the unit’s 12-Day-Out Meeting.
- Refunds will not be granted after the 12-Day-Out-Meeting for the unit’s scheduled week at camp unless the camper becomes ill or experiences a death in the family. If the camper becomes ill, a doctor’s note must accompany the refund request. Should the camper become ill or experience a death in the family, the unit leader should request a refund Sunday of the week the unit is scheduled to attend camp. Regardless of circumstances, no refunds will be granted after Sunday of the unit’s scheduled week at camp.
- Refund requests are only approved by the camp director.
