PRICING
With no additional fees for programs, Cherokee Scout Reservation is an excellent value for your scouts.
2018 FEES
Camp Fee: $320
Early Bird Fee: $300
Provisional Fee: $340
Adult Leader Fee: $130
Early Bird: Pay $100 by Thursday, March 15 to receive a $20 discount on total camp fee.
Late Fee: After Thursday, May 24, a $10 late fee will be added to the registration fee.
Fees are the same for in-council and out-of-council units.
Campership Deadline: Thursday, April 26
Camp Promotions Meeting: Saturday, February 17
PAYMENT SCHEDULE
2018 FEES
Camp Fee: $320
Early Bird Fee: $300
Provisional Fee: $340
Adult Leader Fee: $130
Early Bird: Pay $100 by Thursday, March 15 to receive a $20 discount on total camp fee.
Late Fee: After Thursday, May 24, a $10 late fee will be added to the registration fee.
Fees are the same for in-council and out-of-council units.
Campership Deadline: Thursday, April 26
Camp Promotions Meeting: Saturday, February 17
PAYMENT SCHEDULE
Payment and Date |
Early Bird Amount |
No Early Bird |
Early Bird Payment – Thursday, March 15 |
$100 |
|
Payment 1 – Thursday, March 29 |
$100 |
|
Payment 2 – Thursday, April 26 |
$100 |
$110 |
Payment 3 – Thursday, May 24 |
$100 |
$110 |
Payment 1: $100 per camper is due by Thursday, March 29. The total amount of Payment 1 for the unit must be equal to or exceed 60% of the campsite capacity.
Payment 1 deposits are non-refundable, but are transferable.
NOTE: If your unit notifies the Old North State Council prior to Thursday, March 15 that it will need less than 60% of your campsite’s capacity, the unit will only be held responsible for the number of Scouts it reported at that time unless more are added. This notification allows us to open the remaining part of your campsite to other units.
Payment 2: Additional $110 per camper ($210 per camper total to date) due by Thursday, April 26. The total amount of Payment 2 for the unit must be equal to or exceed 60% of the campsite capacity.
Payment 3: Additional $110 per camper ($320 per camp total to date) due by Thursday, May 24. The total amount of Payment 3 for the unit must be equal to or exceed 60% of the campsite capacity.
All payments are due by close-of-business on Thursday, May 24 – including leader fees.
Final balance due will be calculated by either 60% of the campsite’s capacity or the number of campers registered in the merit badge system at the time of the 12-Day-Out Meeting, whichever is greater.
Example:
Your unit reserves Shoshone which has a capacity of 20 Scouts. You have paid the $50 campsite deposit. 60% of the campsite’s capacity is 12 Scouts. On Thursday, March 29, the unit will owe a minimum payment of $1,200. On Thursday, April 26, the unit will owe a minimum of $1,320 for a total of $2,520. On Thursday, May 24, the unit will owe a minimum of $1,320 for a total of $3,840. When the merit badge system closes, 13 Scouts are registered for programs. At this point, the final balance will be calculated as follows:
13 Scouts X $320 camp fee = $4,160 total youth fees
-$50 campsite deposit
-$1,200 paid March 29
-$1,320 paid on April 26
-$1,320 paid on May 24
+$10 late fee for 1 Scout
$280 due at 12-Day-Out-Meeting
If only 11 Scouts are registered for programs, the fee will be calculated using the 60% capacity since that is the minimum. That would change the $4,160 in the above example to $3,840.
12 Scouts X $320 camp fee = $3,840 total youth fees
-$50 campsite deposit
-$1,200 paid March 29
-$1,320 paid on April 26
-$1,320 paid on May 24
($50 refund requested during 12-Day-Out-Meeting)
ONLINE MERIT BADGE REGISTRATION SYSTEM
For units attending camp Week 1 (June 17-23), Week 2 (June 24 – June 30), and 3 (July 1 – July 7), who are up-to-date and current in payments, the online merit badge registration system will open on Friday, April 6, 2018 at 8:00 pm.
For units attending camp Week 4 (July 8 – 14), Week 5 (July 15 – 21), and Week 6 (July 22 – 28), who are up-to-date and current in payments, the online merit badge registration system will open on Saturday, April 7, 2018 at 8:00 pm.
Units must remain current and up-to-date in their payments to retain access to the online merit badge registration system.
The online merit badge system will close on Sunday at 11:59 pm two weeks prior to your unit’s arrival at camp. For example, for a unit attending camp during Week 2, which starts on Sunday, June 24, the online merit badge system will close on Sunday, June 10 at 11:59 pm.
12-DAY-OUT-MEETINGS
The camp leadership team will conduct 12-Day-Out-Meetings with units to accomplish the following tasks:
Location and Time: 12-Day-Out-Meetings will occur at the Council Office in Greensboro. Units will schedule appointments between 4:00 pm and 7:00 pm. If needed, we will schedule beyond 7:00 pm. We anticipate conducting three meets at a time.
12-Day-Out-Meetings Schedule
Payment 1 deposits are non-refundable, but are transferable.
NOTE: If your unit notifies the Old North State Council prior to Thursday, March 15 that it will need less than 60% of your campsite’s capacity, the unit will only be held responsible for the number of Scouts it reported at that time unless more are added. This notification allows us to open the remaining part of your campsite to other units.
Payment 2: Additional $110 per camper ($210 per camper total to date) due by Thursday, April 26. The total amount of Payment 2 for the unit must be equal to or exceed 60% of the campsite capacity.
Payment 3: Additional $110 per camper ($320 per camp total to date) due by Thursday, May 24. The total amount of Payment 3 for the unit must be equal to or exceed 60% of the campsite capacity.
All payments are due by close-of-business on Thursday, May 24 – including leader fees.
Final balance due will be calculated by either 60% of the campsite’s capacity or the number of campers registered in the merit badge system at the time of the 12-Day-Out Meeting, whichever is greater.
Example:
Your unit reserves Shoshone which has a capacity of 20 Scouts. You have paid the $50 campsite deposit. 60% of the campsite’s capacity is 12 Scouts. On Thursday, March 29, the unit will owe a minimum payment of $1,200. On Thursday, April 26, the unit will owe a minimum of $1,320 for a total of $2,520. On Thursday, May 24, the unit will owe a minimum of $1,320 for a total of $3,840. When the merit badge system closes, 13 Scouts are registered for programs. At this point, the final balance will be calculated as follows:
13 Scouts X $320 camp fee = $4,160 total youth fees
-$50 campsite deposit
-$1,200 paid March 29
-$1,320 paid on April 26
-$1,320 paid on May 24
+$10 late fee for 1 Scout
$280 due at 12-Day-Out-Meeting
If only 11 Scouts are registered for programs, the fee will be calculated using the 60% capacity since that is the minimum. That would change the $4,160 in the above example to $3,840.
12 Scouts X $320 camp fee = $3,840 total youth fees
-$50 campsite deposit
-$1,200 paid March 29
-$1,320 paid on April 26
-$1,320 paid on May 24
($50 refund requested during 12-Day-Out-Meeting)
ONLINE MERIT BADGE REGISTRATION SYSTEM
For units attending camp Week 1 (June 17-23), Week 2 (June 24 – June 30), and 3 (July 1 – July 7), who are up-to-date and current in payments, the online merit badge registration system will open on Friday, April 6, 2018 at 8:00 pm.
For units attending camp Week 4 (July 8 – 14), Week 5 (July 15 – 21), and Week 6 (July 22 – 28), who are up-to-date and current in payments, the online merit badge registration system will open on Saturday, April 7, 2018 at 8:00 pm.
Units must remain current and up-to-date in their payments to retain access to the online merit badge registration system.
The online merit badge system will close on Sunday at 11:59 pm two weeks prior to your unit’s arrival at camp. For example, for a unit attending camp during Week 2, which starts on Sunday, June 24, the online merit badge system will close on Sunday, June 10 at 11:59 pm.
12-DAY-OUT-MEETINGS
The camp leadership team will conduct 12-Day-Out-Meetings with units to accomplish the following tasks:
- Obtain Camp Attendance Roster (allows for us to check membership and youth protection training status of all campers and adult leaders prior to arrival in camp)
- Reconcile fees paid / receive late payments (goal is to take no payments at CSR on Sunday)
- Process refund requests
- Obtain health forms
- Obtain pre-camp swim check forms
- Obtain dietary needs form
- Make changes to camper merit badge schedules
- Distribute pre-ordered memorabilia
Location and Time: 12-Day-Out-Meetings will occur at the Council Office in Greensboro. Units will schedule appointments between 4:00 pm and 7:00 pm. If needed, we will schedule beyond 7:00 pm. We anticipate conducting three meets at a time.
12-Day-Out-Meetings Schedule
Week |
12-Day-Out Meeting Date |
1 |
Tuesday, June 5 |
2 |
Tuesday, June 12 |
3 |
Tuesday, June 19 |
4 |
Tuesday, June 26 |
5 |
Tuesday, July 3 |
6 |
Tuesday, July 10 |
Incentive
We will include a $20 coupon in the Leaders Guide that units can apply towards the total camp fee for their unit if they participate in the 12-Day-Out-Meeting. The coupon is only good for the 12-Day-Out Meeting and will not be used at any other time.
Out-of-Council Units
12-Day-Out-Meetings for out-of-council units will be conducted over the phone on the date set for their week of camp. All forms should be submitted to the council office prior to the 12-Day-Out-Meetings. We will accept their coupon over the phone. We will accept their payments over the phone.
REFUNDS
Payment 1 ($100 deposits) is nonrefundable, but is transferable.
Once the camper has paid more than $100, the refund amounts will not exceed 50% of the funds paid at the time of the refund regardless of circumstances.
Example A: The camper submits Payment 1 ($100) and Payment 2 ($110) for a total of $210. The refund amount will be $105.
Example B: The camper submits Early Bird Payment ($100), Payment 2 ($100), and Payment 3 ($100) for a total of $300. The refund amount will be $150.
Refunds should be requested during the unit’s 12-Day-Out-Meeting.
Refunds will not be granted after the 12-Day-Out-Meeting for the unit’s scheduled week at camp unless the camper becomes ill or experiences a death in the family. If the camper becomes ill, a doctor’s note must accompany the refund request. Should the camper become ill or experience a death in the family, the unit leader should request a refund Sunday of the week the unit is scheduled to attend camp. Regardless of circumstances, no refunds will be granted after Sunday of the unit’s scheduled week at camp.
Refund requests are only approved by the camp director.
We will include a $20 coupon in the Leaders Guide that units can apply towards the total camp fee for their unit if they participate in the 12-Day-Out-Meeting. The coupon is only good for the 12-Day-Out Meeting and will not be used at any other time.
Out-of-Council Units
12-Day-Out-Meetings for out-of-council units will be conducted over the phone on the date set for their week of camp. All forms should be submitted to the council office prior to the 12-Day-Out-Meetings. We will accept their coupon over the phone. We will accept their payments over the phone.
REFUNDS
Payment 1 ($100 deposits) is nonrefundable, but is transferable.
Once the camper has paid more than $100, the refund amounts will not exceed 50% of the funds paid at the time of the refund regardless of circumstances.
Example A: The camper submits Payment 1 ($100) and Payment 2 ($110) for a total of $210. The refund amount will be $105.
Example B: The camper submits Early Bird Payment ($100), Payment 2 ($100), and Payment 3 ($100) for a total of $300. The refund amount will be $150.
Refunds should be requested during the unit’s 12-Day-Out-Meeting.
Refunds will not be granted after the 12-Day-Out-Meeting for the unit’s scheduled week at camp unless the camper becomes ill or experiences a death in the family. If the camper becomes ill, a doctor’s note must accompany the refund request. Should the camper become ill or experience a death in the family, the unit leader should request a refund Sunday of the week the unit is scheduled to attend camp. Regardless of circumstances, no refunds will be granted after Sunday of the unit’s scheduled week at camp.
Refund requests are only approved by the camp director.
