The online merit badge system is now open and ready to process payments.
The help files on how to manage payments are below should you need them.
 
Upcoming Deadlines

• Early Bird Payment - $105 per Scout – Due Thursday, March 14
• Payment 1 - $110 per Scout – Due Thursday, March 28

 
Reminder – 60% Capacity Rule

• Remember, your payments should be equal to exceed the amount equivalent to 60% of the campsite’s capacity.
• If you notify us, by March 14, that your unit will use less than 60% of the campsite’s capacity and you are willing to share your campsite with another unit, we will waive the 60% capacity rule for your unit.
• Please email Kristina Edmondson (krinstina.edmondson@scouting.org) to alert us if this applies to you.
• Here is a link to Unit Estimated Attendance Chart. It shows the capacity of the campsite, the 60% capacity, and the camper attendance estimate you provided when you made your campsite reservation.
• There is a page per week of camp in the Unit Estimated Attendance Chart.
• The units who have informed us in writing that they will use less than 60% of the campsite’s capacity and are willing to share the campsite with another unit are highlighted in blue.

 
 
Online Merit Badge Registration System
 
Link to the Online Merit Badge Registration System
http://www.summercampsystems.com/onsc
 
Creating a User Account
If you are a returning unit, you already have an account.
If you are new to us, you need to create an account. Here’s how to create an account.
If you are new to us, this getting started page will be helpful to you.
 
Loading Scouts into the System

• In council units
  • On Saturday, 2/23, we uploaded all the current Scouts in your unit into the online merit badge registration system.
  • Going forward, if you need to add Scouts into the system, you will need to add them manually (like in the past).
  • You will need the following information
    • Scout’s First and Last Name
    • Scout’s BSA ID Number
    • Scout’s Gender
    • Scout’s Email
    • Parent/Guardian’s Name
    • Parent/Guardian’s Phone
    • Parent/Guardian’s Email
• Out-of-Council units
  • On February 16, you receive an email from Jason Coe (scshelp@summercampsystems.com) describing how to mass submit your Scouts’ information to him so he can upload it to the system for you.
  • Complete the PersonImportTemplate.xlsx spreadsheet.
  • Via the Online Merit Badge registration system, submit the file following this path Unit User > Other Items > Upload Files.

 
Paying for Scouts Online

• We will turn on the online payment tool on March 1.
• I will email you to inform you that the online payment tool is ready for start taking payments from you and your parents/guardians.
• The convenience fee for paying by credit card is 1%.
• Remember, regardless of your payment method, you must still indicate which Scouts have paid and the amount paid using the online payment tool.
• This link outlines how to use the online merit badge system to process your summer camp payments.
• This link shows you how to run your unit balance report.
• This link shows you how to run event charges transaction history report – a report that shows the individual payments for each Scout. It could function as a bill to give to parents/guardians.

 
Parents/Guardians Paying for Scouts Online

• Parents/guardians can pay their Scout’s summer camp fee using the online merit badge system
• Parents/guardians must create an account.
• Parents/guardians must know their Scout’s BSA ID.
• This link will walk parents/guardians through the steps of creating an account and submitting a payment.
• Parents/guardians can only make payments.
• All they can see is the payment window.
• We will only accept payment directly from parent/guardians via the online merit badge registration system.
• The convenience fee for paying through the online merit badge system with a credit card is 1%.

 
Registering Scouts for Merit Badges

• We will turn on the online merit badge registration system once you have paid for 60% of your campsite capacity OR if you have told us you are bringing less than 60% of your campsite capacity, you have paid for 60% of the Scouts you have indicated you will bring to camp.
• The merit badge registration system will be turned on the first Sunday at 8:00 am following your payment.
• Typically, we take payments through Thursday, verify and post payments on Friday, edit the merit badge system on Saturday, merit badge system becomes available to you on Sunday.
• We will not turn on the merit badge system before Sunday, March 17 at 8:00 am.
• This link shows you how to register for courses.
• Here’s a link to the individual merit badge registration form to help you collect your Scout’s schedules.
• If a merit badge section is full, use the My Requests function to add the Scout to the waitlist. Waitlist Request may not be acted upon until May/June.

 
Links to previous Summer Camp Updates
Update 4
Update 3
Update 2
Update 1

The purpose of this update is to follow up our February 16 Summer Camp Kick Off Meeting.
 
Kick-Off Meeting Follow-Up

• If you missed the Kick-Off Meeting, you can watch the video of our live stream.
• Here’s a link to the presentation slides referenced during the meeting.
• Leader Guide
• Merit Badge and Activity Schedule

 
Pre-Orders

• At the moment, we are accepting pre-orders for units only.
• You will submit your order via the web by May 17.
• The camp store can be found at store.csr.camp.
• Here’s a link to an individual pre-order form you can use to collect individual orders within your unit.

 
Online Merit Badge Registration System
 
Link to the Online Merit Badge Registration System
http://www.summercampsystems.com/onsc
 
Creating a User Account
If you are a returning unit, you already have an account.
If you are new to us, you need to create an account. Here’s how to create an account.
If you are new to us, this getting started page will be helpful to you.
 
Loading Scouts into the System

• In council units
  • On Saturday, 2/23, we uploaded all the current Scouts in your unit into the online merit badge registration system.
  • Going forward, if you need to add Scouts into the system, you will need to add them manually (like in the past).
  • You will need the following information
    • Scout’s First and Last Name
    • Scout’s BSA ID Number
    • Scout’s Gender
    • Scout’s Email
    • Parent/Guardian’s Name
    • Parent/Guardian’s Phone
    • Parent/Guardian’s Email
• Out-of-Council units
  • On February 16, you received an email from Jason Coe (scshelp@summercampsystems.com) describing how to mass submit your Scouts’ information to him so he can upload it to the system for you.
  • Complete the PersonImportTemplate.xlsx spreadsheet.
  • Via the Online Merit Badge registration system, submit the file following this path Unit User > Other Items > Upload Files.

 
Paying for Scouts Online

• We will turn on the online payment tool on March 1.
• I will email you to inform you that the online payment tool is ready for start taking payments from you and your parents/guardians.
• The convenience fee for paying by credit card is 1%.
• Remember, regardless of your payment method, you must still indicate which Scouts have paid and the amount paid using the online payment tool.
• This link outlines how to use the online merit badge system to process your summer camp payments.
• This link shows you how to run your unit balance report.
• This link shows you how to run event charges transaction history report – a report that shows the individual payments for each Scout. It could function as a bill to give to parents/guardians.

 
Parents/Guardians Paying for Scouts Online

• Parents/guardians can pay their Scout’s summer camp fee using the online merit badge system
• Parents/guardians must create an account.
• Parents/guardians must know their Scout’s BSA ID.
• This link will walk parents/guardians through the steps of creating an account and submitting a payment.
• Parents/guardians can only make payments.
• All they can see is the payment window.
• We will only accept payment directly from parent/guardians via the online merit badge registration system.
• The convenience fee for paying through the online merit badge system with a credit card is 1%.

 
Registering Scouts for Merit Badges

• We will turn on the online merit badge registration system once you have paid for 60% of your campsite capacity OR if you have told us you are bringing less than 60% of your campsite capacity, you have paid for 60% of the Scouts you have indicated you will bring to camp.
• The merit badge registration system will be turned on the first Sunday at 8:00 am following your payment.
• Typically, we take payments through Thursday, verify and post payments on Friday, edit the merit badge system on Saturday, merit badge system becomes available to you on Sunday.
• We will not turn on the merit badge system before Sunday, March 17 at 8:00 am.
• This link shows you how to register for courses.
• Here’s a link to the individual merit badge registration form to help you collect your Scout’s schedules.
• If a merit badge section is full, use the My Requests function to add the Scout to the waitlist. Waitlist Request may not be acted upon until May/June.

 
Links to previous Summer Camp Updates
Update 3
Update 2
Update 1

Dear Unit Leader:


Welcome to CSR! My name is Jason Coe, and I'm the volunteer who maintains our camp merit badge registration system. I believe most of you have received an email from Bud stating that we will pre-load your scouts before registration begins. I will be facilitating the process.

I have provided an attached template that you can fill out for your scouts.  The fields in green are required. The fields in yellow are suggested. The other fields are optional. Row A has instructions on some of the fields.

Please fill out the attached template and get it back to me.  The best way to provide this file is to upload it in the application under Unit User > Other Items  > Upload files.  I will accept email files too, but I prefer the upload method.

If you have attended camp in a previous year, send me your troop number, and I will extract what information we have.

If you have not created an account, feel free to do so at any time.

The main help files are listed here.
http://www.summercampsystems.com/docs/UnitUser/Default.aspx

Specifically, the account creation is here.
http://www.summercampsystems.com/docs/General/CreatingAnUserAccount.aspx

The link to the online system is:
http://www.summercampsystems.com/onsc


You can reach out to me via scshelp@summercampsystems.com.  Please note I'm a traveling consultant, so I may be in a foreign land.  Email is preferred.

Thanks,

Jason

2019 LEADER GUIDE POSTED to CAMP WEBSITE

The 2019 Leader Guide is now available on the camp website. 

The 2019 Merit Badge and Activity Schedule is also available. 

NOTE: We will continue to update the forms for 2019 over the weekend and into early next week. 

We look forward to seeing you at the Summer Camp Kick-Off next Saturday, February 16, 2019 at 1:00 at the Old North State Council Office. Please RSVP using this form by 11:59 PM on Thursday, February 14 using this form.

REMINDER + Summer Camp Kick-Off Meeting

• We will host our summer camp kick-off meeting on Saturday, February 16, 2019
• The meeting will start at 1:00 pm.
• The meeting will be held at the Old North State Council Office, 1405 Westover Terrace, Greensboro, NC.
• Please RSVP using this form by 11:59 PM on Thursday, February 14 using this form.
• If you, as the unit point of contact, are unable to attend, feel free to send another representative.
• Senior patrol leaders and other youth leaders are welcome to attend.
• If you are unable to attend, a hard copy of the 2019 Leader Guide will be mailed to the address you provided on the campsite reservation form.

Summer Camp Kick-Off Meeting

• We will host our summer camp kick-off meeting on Saturday, February 16, 2019
• The meeting will start at 1:00 pm.
• The meeting will be held at the Old North State Council Office, 1405 Westover Terrace, Greensboro, NC.
• Please RSVP using this form by 11:59 PM on Thursday, February 14 using this form.
• If you, as the unit point of contact, are unable to attend, feel free to send another representative.
• Senior patrol leaders and other youth leaders are welcome to attend.
• If you are unable to attend, a hard copy of the 2019 Leader Guide will be mailed to the address you provided on the campsite reservation form.

 
NEW Adult Leader Training Opportunities for Summer 2019

• Here’s a link to the Adult Leader Training Schedule.
• In response to leader feedback, we will offer Introduction to Outdoor Leader Skills (IOLS). The cost will be $30.
• Level I Tower Instructor Training – allows you to serve as the second qualified, trained adult required for unit climbing activities on the CSR tower.

The two hurricanes that struck North Carolina this fall caused a considerable number of trees to fall at Cherokee. Many of these trees are in or near campsites creating a safety hazard for our campers.
 
CSR, in conjunction with the OA Lodge, will host three workdays this winter specifically for fallen tree removal.
 + Saturday, January 26
 + Saturday, February 23
 + Saturday, March 23
 
Each workday will start at 8:30 am and end at 4:30 pm.
 
Lunch will be provided.
 
If you can attend, please RSVP using this form so we have enough food on hand.   
 
Each Saturday morning, plan to meet at the Commissary to review the BSA safety protocols of chainsaw use and receive your work project.
 
If you can, please bring your own sharpened, fueled chainsaw and safety equipment. The camp has some chainsaws for adult leaders over 21 to use.
 
Please encourage others to join us for a day of hard work, cheerful service, fun, and fellowship.
 
Direct questions to Camp Director Bud Harrelson at bud.harrelson@scouting.org.

Camp Fee

1. For Summer 2019, the summer camp fee will be $335.
2. This is an increase of $15 over the 2018 camp fee.
3. The increase in camp fee will assist us with the following:
   1. Hire additional staff members necessary to expand merit badge and program offerings;
   2. Retain and attract quality staff members;
   3. Continue to keep the camp staff to camper ratio to 1:4;
   4. Purchase program equipment associated with expanding our camp program especially our Trade Skills and STEM merit badge offerings;
   5. Assist with the costs associated with bringing a robust internet feed to camp; and,
   6. Assist with the construction of 38 additional adirondacks for the summer.
4. The camp fee is all-inclusive and covers the cost of all merit badge supplies. Except for Scouts who choose to complete the CPR for the Professional Health Provider certification (CPro), at summer camp, as part of the BSA Lifeguard or the COPE & Climbing Instructor -in-Training programs. The CPro fee is an additional $50.
5. The early bird fee will be $315.
6. Campers who make a $105 deposit by Thursday, March 14, the early bird deadline, receive a $20 discount on the total camp fee.
7. Camp Payment Schedule
   1. Payment 1: $110 due Thursday, March 28
   2. Payment 2: $110 due Thursday, April 25
   3. Payment 3: $115 due Thursday, May 23
8. Late fee: $10. After Thursday, May 23, a $10 fee will be added to the registration fee.
9. NOTE: All Scouts who transition from Cub Scouts to Scouts BSA after the March 14 early bird deadline or join your unit as a new Scout after the March 14 early bird deadline will receive the lowest fee available. They will be subject to the $315 early bird fee.
10. The Provisional fee is $355.
11. The Day Camper fee is $165.
12. Remember that camperships are available for Scouts for who the camp fee may be a barrier to attending summer camp. Typically, camperships cover at least one-third of the camp fee. The campership deadline is Thursday, April 25.
13. The adult leader fee is $130.
14. The early bird fee does not apply to adults.

Summer Camp 2019 Kick-Off Meeting – Save-the-Date

1. Saturday, February 16
2. Old North State Council Office
3. Start time – 1:00 PM

DRAFT Merit Badge & Activity Schedule

1. Here’s a link to the DRAFT Merit Badge & Activity Schedule.
2. Merit badges and activities added for Summer 2019
   1. Bird Study
   2. Insect Study
   3. American Labor
   4. American Heritage
   5. COPE & Climbing Instructor Course
   6. Mining in Society
   7. Woodworking
   8. Home Repairs
   9. Plumbing
   10. Farm Mechanics
   11. Advanced Welding
3. Welding Merit Badge will last for 90-minutes. We will offer three sections of Welding Merit Badge to meet the demand among our campers.
4. Advanced Welding will be available for campers who have earned Welding Merit Badge and are interested in deepening their welding skills.
5. Climbing Merit Badge will become a two-hour session instead of a three-hour session.
6. NOTE: The Merit Badge & Activity Schedule may change if the winter weather delays construction on the new Trade Skills Shop and STEM Lab.

Camp Staff Interviews

1. Camp staff applications are available.
2. Scouts and Scouters interested in working at summer camp need to schedule an interview.
3. Interview date 1: Saturday, December 15
4. Interview date 2: Saturday, January 12
5. Call the Scout Office at 336-378-9166 to schedule an interview appointment.
6. Interviews are held at the Scout Office, 1405 Westover Terrace, Greensboro.

Female Scouts BSA Units Campsite Reservations

1. Even though Scouts BSA troops for girls do not officially start until February 2019, we will accept campsite reservations for female troops now.
2. This chart shows the campsite availability for the summer.
3. To make a reservation, please submit the campsite reservation form along with the $50 deposit to Kristina Edmondson (Kristina.edmondson@scouting.org) at the Old North State Council Office.
4. Should the female Scouts BSA troop not manifest, we will refund the $50 to the sponsoring organization.
5. The message here: Do not wait to make a campsite reservation. Camp is filling quickly. Secure your space now.

Online Merit Badge Registration System
Online Payments

1. You will be able to use our online merit badge registration system, Summer Camp Systems, to make camp fee payments online.
2. Parents/caretakers will be able to make payments online.
3. In order for parents/caretakers to make online payments using the Summer Camp Systems, each camper must have a unique identifier.
4. We will use the campers BSA ID number as this unique identifier.
5. In the coming days, you will receive an email from Jason Coe, our technical consultant, with directions on how to add the BSA ID number for the Scouts you already have loaded in the merit badge registration system. The email will come from support@sumercampsytems.com.

Emergency Contact System

1. We will use the emergency contact / mass contact tools available in Summer Camp Systems. This will allow us to communicate with parents/caretakers of the Scouts in camp should we need to release a mass communication.
2. For this to happen, each camper must have an active email address associated with their profile.
3. To assist you with this, for Old North State Council units, we will pull the names and data for all of the Scouts in your unit from ScoutNet. We will upload this data into Summer Camp Systems. This will populate the email and contact information fields for the Scouts already in Summer Camp Systems and add new Scouts in your unit to the merit badge registration system. This is another reason all of the Scouts currently in the system must have their BSA ID numbers added.
4. For our out-of-council units, we will develop a secure method for you to share this data with us using an Excel file. Once we have the Excel file, we will upload the data to the merit badge system for you.
5. We will develop a method to add the adults in your unit into the system as well. We will use the emergency management communications tool to text / email adult leaders should an emergency arise during camp.
6. We will discuss this further at the February Summer Camp Kick Off Meeting.

Construction Update
Adirondacks

1. The contractor has begun to prepare the foundations for 38 adirondacks we will build this winter.
2. Construction on the walls and roofs will begin in the near year.

Council Ring

1. A contractor has been selected to install concrete steps, with a handrail, down the center aisle of the council ring.
2. Council ring improvements include: lights along the steps, erosion control, and increased handicap accessibility.

​
Trade Skills Shop & STEM Shop

1. The Trade Skills Shop & STEM Lab remains in the budget and design phase.
2. We anticipate the Trade Skills Shop & STEM Lab will be ready for Summer 2019

If I can assist you in your preparation for Summer 2019, please do not hesitate to contact me.
Bud
Bud Harrelson | Camp Director
BOY SCOUTS OF AMERICA
Cherokee Scout Reservation
bud.harrelson@scouting.org
www.csr.camp